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Rules for a Proactive AI Assistant: What to Flag and What Never to Do

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The prompt

I'm setting up an AI assistant that checks my email, calendar and messages every few hours and sends me a brief. Help me write its standing instructions. My work and life: [role, main projects, family commitments]. Apps it can see: [list]. Write instructions in five sections, each a short bulleted list: 1. Always flag right away: [ask me; e.g. messages from my manager or family, payment due in 48 hours, meeting changes today]. 2. Put in the daily brief: things that can wait a few hours. 3. Ignore: newsletters, promotions, automated notifications [adjust]. 4. Never do without asking me first: send, reply, accept invites, pay, delete, share files, sign anything. 5. Brief format: under 150 words, most urgent first, each item with a one-line suggested next step and who it's from. Then ask me five questions to fill gaps (VIP list, quiet hours, what counts as urgent). Don't invent my contacts or priorities.

Why this prompt

• Hand-picked, editorially reviewed prompt
• Written for Claude, ChatGPT, Gemini

Source

Created by BestPromptFinder — editorial prompt, not user-generated. See our content & source policy.

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