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Employee Warning Letter That Is Fair and Factual

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The prompt

Act as an HR professional. Draft a written warning that is fair, specific and respectful. Details: - Employee name and role: [NAME, ROLE] - The issue: [e.g. repeated late arrival, missed deadlines, policy breach] - Facts with dates: [LIST each incident] - Previous conversations or warnings: [DATES and what was said] - The company policy involved: [PASTE or summarise] - What must change, and by when: [EXPECTATIONS, REVIEW DATE] - Support we'll offer: [e.g. weekly check-ins, training] - Consequence if it continues: [as per our policy] Write: 1. A warning letter (250-350 words): the purpose, the facts, the policy, the expected change, support, the review date, consequences, and space for the employee's response and signature. 2. Talking points for the meeting where I hand it over. Rules: facts only, no labels like "lazy" or "careless"; no assumptions about personal reasons; don't invent policy text; mark legal or policy points to check with HR or a lawyer [VERIFY].

Why this prompt

• Hand-picked, editorially reviewed prompt
• Written for ChatGPT, Claude, Gemini

Source

Created by BestPromptFinder — editorial prompt, not user-generated. See our content & source policy.

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