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Polite Rejection Email to a Job Candidate

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The prompt

Write a rejection email to a candidate who interviewed with us. Role: [ ] Candidate's first name: [ ] Stage they reached: [application / phone screen / final round] What genuinely stood out about them (optional, true only): [ ] Can they apply again or be considered for other roles? [yes / no / specific role] Will we share feedback if asked? [yes / no] Write: 1. An email under 120 words: thank them for their time, give the decision clearly in the first two lines, a specific and sincere note if I provided one, the next step (future roles, feedback offer), and a kind close. 2. A shorter version for early-stage applicants. 3. If they ask for feedback: a template with 2-3 constructive, job-related points, nothing about age, gender, family, health or other personal traits. No false hope, no vague 'we had many strong candidates' as the only reason.

Why this prompt

• Hand-picked, editorially reviewed prompt
• Written for ChatGPT, Claude, Gemini

Source

Created by BestPromptFinder — editorial prompt, not user-generated. See our content & source policy.

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