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Scope Change Request Email to a Client

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The prompt

Help me respond to a client who's asking for work outside our agreed scope. Original agreement: [what's included, price, timeline; paste the scope section if possible] The new request: [ ] What it would take: [extra hours/days, cost, effect on the deadline] Our relationship: [new client / long-term / sensitive] What I'd prefer: [do it as a paid change / swap it for something else / do it in phase 2 / small favour once] Write: 1. A friendly, clear email that: thanks them, confirms what they're asking for, says plainly it's outside the current scope (quoting the agreement), gives 2-3 options with cost and timeline for each, and asks them to choose in writing. 2. A short change-order summary they can approve with a reply. 3. A shorter WhatsApp version. No apologising for having a scope, no vague 'we'll see'. Use only my numbers.

Why this prompt

• Hand-picked, editorially reviewed prompt
• Written for ChatGPT, Claude, Gemini

Source

Created by BestPromptFinder — editorial prompt, not user-generated. See our content & source policy.

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