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Supplier Follow-Up Email for a Delayed Order

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The prompt

Act as a purchasing coordinator. Write a follow-up to a supplier about a delayed or incomplete order. Details: - Supplier and contact person: [NAME] - PO or order number, items, quantity, and agreed delivery date: [DETAILS] - What's happened: [e.g. not dispatched, partial delivery, wrong items, quality issue] - How it's affecting us: [e.g. our customer deliveries on DATE] - What I need: [a firm dispatch date / tracking / the missing items by DATE / a replacement] - Previous messages: [DATES and replies] - Relationship: [long-term / new] Write: 1. A first follow-up email (under 150 words): facts, impact, a clear ask, and a reply-by time. 2. A WhatsApp version for a quick nudge. 3. A firmer escalation to their manager if there's no answer in [48 hours], including the option I'm considering: [e.g. cancel the remaining order, source elsewhere]. Rules: polite and specific; no threats; don't mention penalties unless they're in our agreement; restate order details exactly.

Why this prompt

• Hand-picked, editorially reviewed prompt
• Written for ChatGPT, Claude, Gemini

Source

Created by BestPromptFinder — editorial prompt, not user-generated. See our content & source policy.

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